There’s a comfortable lie a lot of productivity-minded people tell themselves: that one app can do it all. Notion is often cast in that role. It’s a wiki, task manager, database, and light project hub. To be fair, it earns a lot of that reputation. But Notion’s design philosophy has always been a page-first, block-based workspace. It’s built for knowledge management, not business systems. When your team starts needing conditional workflows, multiple data sources, or fine-grained access control, Notion starts to show its seams.